Condominium syndicates

Complete management, sized to your building.

We handle administration, finances and maintenance. Your board keeps the decisions.

Administrative management

Well-prepared meetings and records you can actually find.

General meetings: notices, votes and minutes
Archives, registers and owner requests
Staff coordination (caretaker, etc.)
Legal assistance when needed, through the appropriate professionals

Financial management

Clear accounts and bills paid on time.

Bookkeeping and condo-fee collection
Supplier payments and expense tracking
Annual budget, contingency fund and self-insurance fund
Guaranteed investments, within the agreed mandate

Technical management

A well-kept building and work that moves forward.

Common-area maintenance and repairs
Contractor coordination
Service contracts and inspections follow-up (fire, etc.)
Maintenance log kept up to date

Who does what?

The board of directors: Decides, approves budgets and major expenses, and represents the syndicate.
Gestion immobilière YVA: Prepares, carries out and follows up, within the mandate signed with the syndicate.
Professionals: Lawyers, notaries, engineers, appraisers and other experts handle work that requires regulated expertise. We coordinate them.

Our approach

The transition, step by step

01
Building review
We build a clear picture of your condominium with you.
- Contingency fund and self-insurance fund
- Reconstruction-cost assessment and description of private portions
- Contingency-fund study and maintenance log
- Upcoming work in the short, medium and long term
- Document filing, accounting and current challenges
02
Management handover
A transition period is planned with the board.
- Added as signatory and administrator at the financial institution and enterprise register
- Working documents optimized
- Financial statements reviewed
- Action plan for upcoming work and compliance
Ongoing management
The action plan is under way. Your documents are current, well filed and always accessible. The building is ready to face the unexpected.

Condominium obligations

The rules change. We help you keep track.

Contingency funds, self-insurance funds, maintenance logs, insurance: syndicate obligations have changed a lot in Québec. Exact requirements, dates and amounts depend on each building and on current regulations.

We help you take stock and plan. Studies and assessments required by law are carried out by qualified professionals.

See the official measures on Québec.ca (French) Read the obligations guide →

What is the contingency fund?

A fund set aside for major repairs and replacement of common portions: roof, façades, elevators, etc. It is financed through condo fees. Its amount is based on a study by a professional.

What is the self-insurance fund?

A separate fund used mainly to pay the syndicate’s insurance deductibles. We can help you track your contribution.

What is the maintenance log?

The building’s maintenance record: equipment, inspections, repairs and planned work. We keep it up to date.

Do you manage the syndicate’s investments?

We offer guaranteed investments, within the mandate agreed with the board.

Frequently asked questions